Questions & Answers
Frequently Asked Questions
Everything You Need to Know Before Booking
Everything You Need to Know Before Booking
Our wedding coffee bar packages start at $9 per guest for The Gold Standard, $12 per guest for The Roaring Experience (our most popular), and $15 per guest for The Gatsby Reserve. A 100-guest wedding with The Roaring Experience runs $1,200. Every package includes our vintage espresso bar, professional baristas, specialty coffee, and handcrafted syrups.
Visit our pricing page for detailed sample estimates at different guest counts.
Our minimum is 50 guests. If your event is smaller, you're still welcome to book — you'll simply be quoted at the 50-guest rate. This ensures we can deliver the full luxury experience including our vintage bar, professional barista, premium coffee, and complete setup.
We recommend booking as early as possible — especially for weddings and weekends. We typically get booked 3–6 months in advance for peak dates. That said, don't hesitate to reach out even if your event is soon. We'll always do our best to accommodate you.
Our packages are priced per guest. Your final quote depends on guest count, event duration, package selection, and any optional enhancements. We provide a precise, itemized quote after your inquiry — no surprise fees. Two hours of barista service and travel within 30 miles of Clarksville are included in every package.
Additional service time is available at $100 per hour. See our pricing page for full details.
Fill out the inquiry form on our events page or call us at (931) 610-0119. We'll respond within 24 hours with availability and a detailed, no-obligation quote tailored to your event. You can also email us at [email protected].
Every booking includes our signature 1920s-inspired vintage espresso bar, professional baristas, The Gatsby Reserve specialty coffee (seasonally rotating single-origin), handcrafted syrups made in-house without cane sugar or preservatives, a custom event menu board, full setup and breakdown, and two hours of barista service.
We bring everything — you just provide a standard electrical outlet and water access.
Very little. We just need access to a standard electrical outlet and a small water source. Our team handles all setup, service, and breakdown. We arrive early, build the bar, and leave zero trace when we're done. We work seamlessly with your venue coordinator and other vendors — your day stays stress-free.
We primarily serve Nashville, Clarksville, and Middle Tennessee — including Franklin, Brentwood, Murfreesboro, Montgomery County, and Williamson County. We also serve Southern Kentucky including Bowling Green, Hopkinsville, and Fort Campbell.
Travel within 30 miles of Clarksville is included. For special occasions, we're happy to travel further — contact us to discuss your location.
Yes — corporate events are one of our specialties. We serve conferences, client appreciation events, executive retreats, product launches, office activations, and brand celebrations throughout Nashville and Clarksville. We can customize signage and drink menus to align with your brand. Our espresso bar adds a refined, memorable touch that elevates the entire event experience.
Read more about our corporate coffee catering.
We serve handcrafted espresso drinks including lattes, cappuccinos, americanos, and seasonal specialties — both hot and iced. Our syrups are made in-house from real ingredients with no cane sugar or preservatives. Current flavors include Lavender Honey, Salted Caramel, Peach Cobbler, Brown Sugar Cinnamon, Vanilla Bean, and seasonal specials.
Higher-tier packages include custom signature drinks designed exclusively for your event.
Absolutely. We offer oat milk, almond milk, and other non-dairy alternatives. Our syrups are handcrafted without cane sugar, making them suitable for many dietary preferences. Let us know your guests' needs and we'll make it work.
Yes. We always have decaf available on request. We can also prepare tea-based drinks, steamed milk beverages, and mocktail-style coffee drinks — perfect for all ages and non-coffee drinkers at your event.
Every syrup we use is crafted in-house using real ingredients — real lavender, raw honey, genuine vanilla bean, fresh fruit, and botanicals. We never use cane sugar, artificial flavors, or preservatives. The result is flavor that genuinely enhances the coffee rather than masking it. Our guests are consistently surprised that something this clean can taste this extraordinary.
Learn more about our handcrafted syrup process.
We built a bar, not a cart. Our signature vintage espresso bar is designed to stand inside the room where the celebration happens — beside the dance floor, beneath the chandeliers, on the venue floor. While coffee carts and trailers park outside, our bar is part of the experience.
The 1920s-inspired design becomes a visual centerpiece that complements your event aesthetic. We're also completing a 1920s-inspired coffee bar trailer for outdoor and additional venue options — bringing the same standard to even more settings.
The Gatsby Reserve is our signature coffee collection — a seasonally rotating, single-origin bean sourced from the world's finest growing regions. Each season brings a new origin, a new story, and a new flavor profile. The current edition is The Daisy Edition — a Nicaragua La Bastilla honey process medium roast with notes of honey sweetness, stone fruit, and a clean finish.
Every drink we serve at events features The Gatsby Reserve. You can also shop it online.
Yes! We offer Roaring Bean coffee bags (4oz to 16oz) at exclusive event pricing with optional custom labels featuring your names, date, or logo. With The Gatsby Reserve package, you can add The Gatsby Coffee Favor Experience — where guests select a bag of coffee to take home, displayed as part of the bar presentation.
Yes. The Roaring Bean was founded by Eric, a U.S. Navy veteran, and his wife Rebecca. The values forged in military service — discipline, excellence, and showing up for others — are the foundation of everything we do. When you choose us, you're supporting a veteran-owned family business built on passion and pride.
Read our full story or our blog post on being a veteran-owned coffee business in Clarksville.
We'd love to hear from you. Reach out and we'll get back to you within 24 hours — no commitment required.